If you choose to use "pending invoices" to track open/unshipped orders in QuickBooks, you'll want to know about the Pending Sales Report.
Located by clicking Reports > Sales > Pending Sales, you can quickly and easily see a list of all your pending invoices in one place, as shown in the sample screenshot below:
WHY NOT USE SALES ORDERS INSTEAD?
During a recent consulting call with a client, we were discussing their use of "pending invoices" to track open orders.
I asked them why they weren't using sales orders for this purpose. They indicated they didn't really know about the sales order functionality in QuickBooks (Premier and Enterprise versions), so didn't think to use them.
Once we reviewed the sales order process, they immediately saw many benefits to this approach over the use of pending invoices, including:
- The ability to see open sales orders both by customer and by item
- The ability to see inventory demand on sales orders appearing on the inventory stock status report
- The ability to use the sales order fulfillment worksheet to visualize and prioritize shipments
If your business has a need to track open and unshipped/unfilled orders, I definitely recommend the sales order approach over the pending invoice approach.
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