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5 posts from December 2008

Differences Between QuickBooks Enterprise and Pro/Premier - Part 2

Here are some additional key differences between QuickBooks Enterprise software and QuickBooks Pro/Premier (for part 1 outlining additional differences, click here):

  • QuickBooks Enterprise can now have up to 30 users in the company data file at the same time (the 2009 release of Enterprise added 25 and 30 user licensing options). No matter how many licenses of QuickBooks Pro or QuickBooks Premier you purchase, you will be limited to 5 users in the company data file at the same time. This can be a significant limitation for growing businesses.
  • QuickBooks Enterprise is designed to handle a much larger data file size. In general terms, QuickBooks Pro and Premier data files tend to really slow down and potentially have other issues and problems with them if they get into the 150 - 200 megabyte size range. QuickBooks Enterprise is much more scalable and can deal with data file sizes approaching 1 gigabyte (4-6 times those of QuickBooks Pro/Premier). This could be a huge advantage for your business - if you "hit the limit" in the QuickBooks Pro/Premier data file size, you have to go through an archival process that makes it harder to access historical data. That problem goes away with QuickBooks Enterprise.
  • QuickBooks Enterprise supports the use of Windows Terminal Services for remote connectivity from other business locations.  If you have QuickBooks users in multiple locations, Enterprise can be a real asset for you. QuickBooks Pro and Premier do not work with Windows Terminal Services and are not supported by QuickBooks tech support in this area either.
  • QuickBooks Enterprise provides a much more detailed set of tools and options relating to user security and permissions. It allows you to have much greater access over who goes into what areas of QuickBooks and exactly what they can do while there.

These are just a few of the differences between the two packages. For more insight on QuickBooks Enterprise software, download my special QuickBooks Enterprise report, visit my special QuickBooks Enterprise web page, or contact me.


Differences Between QuickBooks Enterprise and Pro/Premier - Part 1

As you evaluate your decision between QuickBooks Premier and QuickBooks Enterprise software, keep in mind that the Enterprise version of QuickBooks provides a lot more features and benefits that may help cost-justify the purchase very quickly. Here are some of the key differences:

  • With QuickBooks Enterprise, you receive a 12 month subscription for a 10 gigabyte (GB) online data backup vault at no extra cost. This data backup vault allows you to backup not just your critical QuickBooks data file, but also your spreadsheets, text documents, graphics, and virtually any other digital file. QuickBooks Pro and Premier do not include this.
  • With QuickBooks Enterprise, you receive free technical support directly from the Enterprise support team for a full 12 months at no extra cost. With QuickBooks Pro and Premier, you receive 30 days of tech support directly from Intuit at no extra cost.
  • With QuickBooks Enterprise, you receive a full set of training CDs on the software at no extra cost. These are not available with the purchase of QuickBooks Pro or Premier.
  • With QuickBooks Enterprise, you receive one free license/seat for each of their bundled applications - Warehouse ES, Sales Management ES, Field Service ES, and Business Intelligence ES. These applications are built in to QuickBooks Enterprise to help your business solve specific issues (such as lot tracking of inventory, etc.)

These are just a few of the differences between the two packages. For more insight on QuickBooks Enterprise software, download my special QuickBooks Enterprise report, visit my special QuickBooks Enterprise web page, or contact me.


Processing Multiple Reports in QuickBooks

So, you've been trying to streamline your month-end closing process? Here is a QuickBooks tip that can help - take advantage of the "Process Multiple Reports" option!

QuickBooks provides you the ability to memorize a copy of any report by clicking the "Memorize" button at the top of the report. When you click that button, you have the option to "Save In Memorized Report Group" By taking advantage of this extra option, it opens up some new time-saving opportunities for you:

Save in Report Group 

In the example above, we'll save the Open Invoice report in the memorized report group called "Customers".

Once you do that, you can click on Reports in the menu bar, then Process Multiple Reports, where you then see a window like this:

Process Multiple Reports   

In our example, choose Customers from the drop down choices in "Select Memorized Reports from". Once you do that, you immediately see all the memorized reports that you have saved in the Customers group. At that time, you can simply change the date ranges of any reports in the list, then click display or print to have QuickBooks generate ALL of the reports at one time (all 4 customer-based reports in our screen shot above).

Think about how many times you run the same reports over and over. Why not just put them in a group, and then "Process Multiple Reports" to get them done? Take the rest of the day off...



Update on QuickBooks 2009 Online Banking

As many of you know, the Online Banking Feature of QuickBooks 2009 has been met with a torrent of complaints and criticism. The development team at QuickBooks has heard you loud and clear and will be rolling out some updates and fixes to this feature during December.

The information below was provided to me as part of my membership in the QuickBooks Certified ProAdvisor program and I wanted to make sure you were aware of it:

  You Spoke and We Listened

In response to your comments and suggestions we have worked to get the most requested online banking features out to you as quickly as possible. We are happy to share the following release dates for two important updates.

  Update 1 (QuickBooks 2009 Release 4)

Update 1 provides the ability to

  • Quick Fill. You will be able to start typing entry information, such as payee and account names, and QuickBooks will recognize what you are typing and complete the information for you.
  • Add New. You can quickly add new names, accounts, and classes within Online Banking by selecting Add New from the dropdown list.
  • Manual Match. You will have the ability to view and select QuickBooks register entries to manually match the downloaded transaction.

Update 1 becomes available on

  • Thursday, Dec. 11, as a download at www.quickbooks.com/support (click on the Updates & Downloads link along the top navigation bar).
  • Thursday, Dec. 18 as an auto-update if you and clients have automatic updates enabled.

  Update 2 (QuickBooks 2009 Release 5)


By working overtime, our programmers were able to complete this first update and catch up with one more heavily requested change. Update 2 provides the ability to

  • Review and Add Multiple Bank Transactions at Once. You will be able to easily review, edit, and save downloaded transactions in a batch.

Update 2 becomes available on

  • Thursday, Dec. 18, both as a download from www.quickbooks.com/support and as an auto-update if you and clients have automatic updates enabled.

For a video with more information and insight on the updates outlined above, you can click here: www.youtube.com/watch?v=iCkvOEErbj8



The QuickBooks development team is also working on these issues relating to Online Banking:


  More Feedback


Bank of America. Some QuickBooks users have reported difficulties downloading bank transactions from Bank of America. Bank of America reports it will be able to update its systems to resolve these difficulties as early as December 12.

Multiple Windows. Some QuickBooks users have asked for the ability to have multiple windows open at the same time. We are working on an update for this as well.

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Tracking Cash Flow in QuickBooks

In this tight economy, it is critical for businesses to keep a sharp eye on their cash flow at all times and manage it very carefully for maximum benefit.

Tucked away inside QuickBooks you will find a Cash Flow Forecast Report (click Report Center > Company and Financial > Cash Flow Forecast). This report will instantly provide you a recap of your accounts receivable, accounts payable, and their impact on your bank account. You can customize the report to be run for any date range you like (see the red arrow below). Here is a screen shot of how the report looks (click on the image for a larger view of it):

Cash Flow Forecast 

Note also the blue arrow that points to a "delay receipts" option. This allows you to do some "what if" planning if your accounts receivable payments are delayed beyond their projected due dates. None of your QuickBooks data is affected by these what-if planning options.

Even better, you can double-click on any entry in the accounts receivable or accounts payable column for the details that make up the numbers on the report.

The report sure isn't fancy, but it is sure practical to help you quickly and easily keep an eye on incoming and outgoing cash flow!

FIND THIS TIP HELPFUL? This is just one nugget of knowledge that Scott Gregory, QuickBooks Expert can bring to your business. Contact Scott todayand put a game plan in place to help your business boost your QuickBooks knowledge and your bottom line.