140 posts categorized "QuickBooks for Service Businesses (HVAC, Plumbing, etc.)"

Why Is My Customer Showing Overdue? I Set Up the Right Terms in QuickBooks

Let's say that you recently negotiated a sale (congratulations!), and your customer snagged some extended payment terms with you as part of the deal.

So, instead of paying you in your normal net 30 day terms, they are going to pay you with net 45 day terms (hopefully your profit margin covers this extra financing term!)

You go to create the invoice in QuickBooks, and quickly see there is no "net 45" day term in the list. So, you click the Add New option, and create the new terms that look like this:

Net 45 Day Terms

and blast through the OK button to get this invoice out the door.

All seems to be good at this point, right?

THE AGING REPORT TELLS YOU SOMETHING DIFFERENT

Next week, you do a quick rundown of your accounts receivable aging report, and you see the invoice to this customer showing as overdue. Say what?

There is no way it is overdue at this point!

Well, QuickBooks thinks something different about it than you do.

HOW TO SET UP THE PAYMENT TERMS PROPERLY

QuickBooks would indeed show you the correct aging of this invoice - if you had done one additional thing when you set up the terms above.

And here is the thing:

Net 45 Days with Days

In the original box above, the "net due in" was not changed from 0 to 45 days. So, QuickBooks would see this invoice overdue on the very first day you sent it, even though the terms "net 45" appeared on the invoice.

In the updated box below, the "net due in" is correctly set up to match the applicable terms.

Once you get in and reset the definition of the payment terms (quick shortcut to access them - click Lists > Customer and Vendor Profile Lists > Terms List). QuickBooks will then properly age the invoice on your reports!

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New Webinar - Advanced Inventory Topics in QuickBooks

If you've been looking for the "straight scoop" on how QuickBooks does (or doesn't) handle activities such as:

  • Groups/kits
  • Assemblies/bills of material
  • Unit of measure conversions
  • The advanced inventory module features of QuickBooks Enterprise Platinum, including:
    • Multi-warehouse/location tracking
    • Lot or serial tracking
    • Barcoding

then my Advanced Inventory Topics in QuickBooks webinar is built just for you.

Register Button

Hope to see you there!

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What's New in QuickBooks Enterprise 2017 - Part 2

Join me in taking a closer look at more features within QuickBooks Enterprise 2017, as well as some you may have missed in earlier versions:

Here is the link in case you missed the "What's New in QuickBooks Enterprise 2017 - Part 1" video

INTERESTED IN UPGRADING TO QUICKBOOKS ENTERPRISE 2017?

Be sure to review details on my web site, including a 20% lifetime discount on your QuickBooks Enterprise subscription, as well as other benefits too!

Help yourself to many other free resources and insights relating to QuickBooks Enterprise 2017.

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Using the QuickBooks Cash Flow Projection Tool

Little known, but quite helpful, the desktop versions of QuickBooks (Pro, Premier and Enterprise) have a built-in cash flow projection tool.

Learn how to project your business cash flow in QuickBooks for a 6 week period with the video tutorial below:

WHAT ARE YOU USING FOR CASH FLOW PROJECTIONS?

If you're not using the QuickBooks cash flow projector, I'm curious as to what app or program you may be using to see how the upcoming cash flow looks for your business. Are you using Excel? PlanGuru? Something else?

INTERESTED IN TAKING A CLOSER LOOK AT YOUR BUSINESS FINANCES?

If so, you may be interested in learning more about my "Beyond QuickBooks: Making Sense of Your Numbers" program. Designed to help you feel a lot more confident and capable when it comes to managing the profitability of your business!

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Stop Inventory Balances from Going Negative with QuickBooks Enterprise

Have you been wishing that QuickBooks would add a feature that would stop your inventory on-hand balances from going negative?

Your wishes have been granted!

Learn more about how the Enterprise edition (2015 and newer!) stops this annoyance from occurring...

In case you didn't know it, by having inventory go negative in QuickBooks, it is known to cause all sorts of issues and concerns with the average cost of items getting totally whacked out as well. My friends over at the Intuitive Accountant have a great article that discusses the impact of negative on hand on QuickBooks average cost.

ADDTIONAL RESOURCES

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See What's New in QuickBooks Desktop Enterprise 2017 - Part 1

If you're interested in taking a quick peek at the new features and functionality that have been baked into the 2017 edition of QuickBooks Desktop Enterprise, the video below will get you started:

ADDITIONAL RESOURCES ON QUICKBOOKS ENTERPRISE:

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The Jobber App for Your Mobile Service Business

If you visit your customers to provide your services, need to handle scheduling, keep track of customer information, invoicing, billing, and more, then Jobber is for you.

Jobber was designed and built specifically for mobile service companies - and it was built exceptionally well!

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TAKING A CLOSER LOOK AT JOBBER FEATURES

Let's take a peek under the hood at the Jobber application, and review the features found there that can help simplify and streamline your service business...

Scheduling - Whiteboards and Google Calendar can only take you so far. Speed up your scheduling with Jobber’s map view by assigning jobs to employees using the smartest route. Our job scheduling wizard can easily create complicated recurring job schedules. Jobber's drag-and-drop calendar covers all scheduling scenarios such as month, week, and daily views. Includes:

  • Job scheduling wizard
  • Ability to view map routing
  • Drag and drop calendar
  • Route optimization and website integration are available as add-ons

CRM - All of your client’s past jobs, quotes, invoices, and payments are easily searchable. Access the information anywhere with iOS and Android Apps. Capabilities include:

  • E-mail client reminders
  • Client history and search
  • Quoting
  • Custom fields and tags
  • Texting client reminders (additional fee applies)

EVEN MORE JOBBER FEATURES...

Team Management - Assign tasks and jobs to your employees and keep up-to-date on their progress with the Jobber Field app. Employees can track their time, add notes and attachments to visits, and Jobber can automatically create GPS waypoints throughout their day Capabilities include:

  • Tasks and time-tracking
  • GPS tracking
  • Team assignments
  • Text message of arrival notifications (additional fee applies)

Easy invoicing and payments

  • Sync with QuickBooks Online or Xero (additional fees apply for accounting sync)
  • Batch invoicing
  • Expense tracking and E-Payments from customers (additional fees apply)

 

GET YOUR FREE TRIAL AND A $75 CREDIT

Jobber is rated at 4.5 starts out of 5 in the Intuit App Center - feel free to explore what others have said about it and how it has helped their business.

Jobber offers a completely free trial of their software, and no credit card is required. Use my link to sign up for your free trial, and you'll also receive a $75 credit toward your paid service.

Are you currently using Jobber for your service business? Feel free to add your comments to the conversation in the box below!

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A Simple Way to Sell Products or Services on Your Existing Web Site with Shopify

Trying to find a new revenue stream for your business?

Looking to sell products or services from your web site?

Does the thought of "adding e-commerce functionality" to your web site give you a headache and keep you from moving forward?

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CONSIDER THE SHOPIFY BUY BUTTON

Here's the good news...

Selling products or services on your existing web site doesn't require an IT specialist or an expensive web designer.

In fact, all you need is a Shopify Buy Button.

HOW THE BUY BUTTON WORKS WITH SHOPIFY

As easy as 1-2-3...

Step 1 - Decide which products or services you want to sell on your web site

Step 2 - Grab the "embed code" that Shopify automatically creates for you to present them exactly as you want. Customize the colors to match your existing site

Step 3 - Copy and paste the code into your web site

This adds a mobile friendly and secure shopping experience to your site. All the power of Shopify in a single button.

BEYOND THE BUY BUTTON...

Adding the Buy button opens the door to a complete suite of tools that Shopify also offers their customers, including:

  • Integration with QuickBooks desktop (via Webgility) or directly into QuickBooks Online
  • Easy order tracking - notifications of orders received via e-mail or mobile
  • Shipping integration with all major carriers if desired
  • Analytics tools - assess sales and other metrics via the handy dashboard
  • Fully mobile - you can easily run the business from your phone or tablet

THE BUY BUTTON WON'T BREAK THE BANK

Adding the Shopify Buy Button to your existing web site runs just $9 per month. Other Shopify plans are also available to allow you to build your own online store and add even more features if desired - those start at $29 per month.

Shopify offers a free 14 day trial, with no credit card required so you can see for yourself how the Buy button and other features might work for you.

ADDITIONAL RESOURCES

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Tired of the Hassle in Using the Accountants' Copy Feature of QuickBooks?

This post was shared by Chris Wise from CoralTree, the makers of Qbox...thanks Chris!

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Trying to find a better way of getting QuickBooks information to your accountant (or if you're an accountant, to get information from your client)?

Many accountants and small businesses become exceptionally frustrated when trying to share QuickBooks files using the Accountants Copy.  To avoid the frustration related to the reduced functions of this type of file, you can use a resource like Qbox.  Qbox is one of the fastest growing QuickBooks desktop file sharing/collaboration resources available due to its security, simplicity, affordability, and high level of customer support. 

QBox Flowchart

If you are looking for a way to share a QuickBooks desktop file with a client or shared user in a remote location, Qbox provides an effective solution.  Unlike other traditional file sharing options, Qbox has unique controls that prevent the creation of conflicted copies and file corruption.

Accountants and small businesses appreciate that each Qbox user has their own local copy of the QuickBooks file and experience the performance of their local environment when entering transactions.

As an accountant or bookkeeper, you can access all of your clients from one simplified access point called the Qbox Explorer.  You work on your client’s files at any time regardless of whether or not your client’s computer is turned on. 

Screen shot of the Qbox Explorer:

QBox Console

Using Qbox, your files are always backed up in the cloud and available to download should anything happen to a user’s computer.  Additionally, Qbox keeps 20 copies (versions) of files in the cloud at all times so in the event of a corrupted file, a user can “roll back” to their preferred instance of the file. 

If you are frustrated with the limited capabilities of an Accountants Copy, using Qbox, you always have access to the working QuickBooks file. All of the Desktop functions are available to a Qbox user and you can print and/or back up locally if you so choose. 

Click here to learn more about Qbox and start your free 30-day trial today...

 

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Automatically Create Purchase Orders in QuickBooks Enterprise

QuickBooks Enterprise provides the functionality to automatically create purchase orders to your vendors with just a couple mouse clicks.

My video will show you just how it works:

ADDITIONAL RESOURCES:

 

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