4 posts categorized "QuickBooks Online"

Reconcile ANY Asset, Liability or Equity Account in QuickBooks

Here's a tip to simplify your accounting even more...

Take advantage of the fact that QuickBooks will allow you to reconcile ANY asset, liability or equity account balance!

Many businesses are already taking advantage of the QuickBooks reconciliation feature for their bank and credit card accounts (if you're not doing that, you should be!). But it can offer even more to you.

Here's how...

When you get into the reconciliation window, you can choose ANY balance sheet account from the drop down list that appears, as shown in the sample below:

Reconcile Any Account

Where could this come in handy?

Pretty much any account where you are tracking activity in and out of the course of a month, including:

  • Reconciling prepayments of inventory or other prepaid assets
  • Employee advances
  • Reconciling accruals and payments of payroll taxes
  • Reconciling partner distributions and payments

Once you've completed the process, if you go to look at the account register for the account you just finished, you'll note the familiar "check box" to indicate the transaction has been properly reconciled and the account is up to date:

Reconcile Check Box

That's all there is to it!

Note that this trick works in both the desktop and online versions of QuickBooks.

 

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Reduce Check Fraud in Your Business with Positive Pay - The Treasury Software Solution for QuickBooks

Were you aware that a staggering average of 1.2 million fraudulent checks enter the banking system every day and losses are growing 2.5% annually (source: American Bankers Association)?

If your business is still issuing paper checks, you may easily become part of those statistics.

And what a pain that would be - trying to work your way through unraveling the implications of a scammed check.

I have some great news for you!

There is an easy way to help prevent your business from becoming a victim of check fraud.

The solution is called Positive Pay.

POSITIVE PAY TO THE RESCUE

According to Wikipedia, "Positive pay is a service whereby the company electronically shares its check register of all written checks with the bank. The bank therefore will only pay checks listed in that register, with exactly the same specifications as listed in the register (amount, payee, serial number, etc.). This system dramatically reduces check fraud."

This article on Positive Pay from Provident Bank also offers some insights into the benefits of using Positive Pay, which may include:

  • A reduction of disbursements risk
  • Simplifying your accounts payable process
  • Improved control

POSITIVE PAY AND QUICKBOOKS

In order for this process to work, your bank needs to receive details about the checks you have written so they can compare it to the checks presented for them to clear.

Naturally, the details about the checks you have written could be manually created and uploaded to your bank.

However, this process should be automated to keep it fast and simple.

Even though millions of businesses use QuickBooks accounting software to issue their checks, there is no direct way to easily create a file of the checks you have written to upload to your bank. Unfortunately, there is no magic button within QuickBooks to tackle that task.

Enter the Treasury Software Positive Pay solution...

EASILY CREATE A POSITIVE PAY FILE FROM YOUR QUICKBOOKS DESKTOP OR QB ONLINE

The folks at Treasury Software have created a solution for QuickBooks users that allows them an easy point and click solution to creating a Positive Pay check file directly out of their QuickBooks company file.

Their solution works with both the desktop versions of QuickBooks (Pro, Premier and Enterprise) and the Online versions.

Here's a quick visual of how it works:

Positive Pay Solution

 

With the Treasury Software Positive Pay for QuickBooks solution, QuickBooks users enjoy all of the features and benefits of Bank Positive Pay, such as:

  • Easily create positive pay files in your bank's format
  • Quick setup with Bank Express Codes for your bank
  • Full audit trail
  • Exception reporting and research tools

VERY SPECIAL DISCOUNT CODE FOR MY READERS

The folks at Treasury Software have been kind enough to create a special discount code for my loyal readers that applies to all of their products (big thanks to Treasury Software!!)

To snag your 30% discount code on their Positive Pay for QuickBooks (or any other of their products), just type in the code BBL27 and you will get a 30% discount! It's that easy...

WHAT'S YOUR EXPERIENCE WITH POSITIVE PAY?

Have you been using positive pay in your business to reduce check fraud?

Care to share your experience with it so everyone can learn more about it?

Just drop your comments in the box below (or click the "view in browser" if reading this via e-mail) to pass along your comments and insights. Greatly appreciate them!

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Simplify Sales Rep Tracking, Reporting, and Remote Access with Crik-IT for QuickBooks

Do you find yourself constantly working to provide reports, details, and snippets of other information to the sales reps for your business?

Have you considered moving toward more of a "self-serve" approach and letting your sales reps access this information themselves without you being stuck in the middle?

If so, consider the Crik-IT sales rep/CRM portal for QuickBooks.

Their solution will provide sales reps (and customers too!) with access to current sales reports, dashboards, inventory, order and invoice information. Reps can also enter orders themselves as well if you want them to!

THE CRIK-IT PORTAL/CRM FOR SALES REPS

CrikIt Logo
Here are some of the reports that your reps would have at their fingertips:

  • Year over year sales comparisons for a 3 year period
  • Monthly sales comparisons for the past 3 years
  • Reports by SKU, customer, rep or product line
  • And more...

The Crik-IT Portal/CRM can also help automate and streamline the administration of your sales reps in the following ways:

  • Complete remote access - no need for them to be inside QuickBooks itself
  • Lead and opportunity tracking
  • Order entry
  • Inventory availability

Here is a sample dashboard view from Crik-IT:

Dashboard Sample

And here are samples of a few of the reports available for instant access:

Report Sample

 

FREE TRIAL FOR QUICKBOOKS DESKTOP OR QUICKBOOKS ONLINE

Crik-IT is compatible with both the desktop versions of QuickBooks (Pro, Premier and Enterprise) in addition to QuickBooks Online. You can grab your 30 day free trial today.

Take it for a test drive so you can get a deeper look at how it can solve common headaches when working with a team of sales reps.


PRICING FOR CRIK-IT

Crik-IT is offered in several different packages, which include:

  • Customer Service Package
  • Order Desk Package
  • Sales Force Package
  • Full Circle Package

For example, the Customer Service Package starts at $29/month for 1 user, and then an additional $15/month for additional users.

Features and functionality scale up as you move across the various package offerings. Just follow the Pricing link on this page for more details.

WHAT'S YOUR APPROACH TO SALES REP MANAGEMENT?

I'm curious - do you currently use CRIK-IT? Have any thoughts to share on it?

Using something else for managing your reps?

Please let me know how you're handling this aspect of your business - others will be interested as well!

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The Jobber App for Your Mobile Service Business

If you visit your customers to provide your services, need to handle scheduling, keep track of customer information, invoicing, billing, and more, then Jobber is for you.

Jobber was designed and built specifically for mobile service companies - and it was built exceptionally well!

Jobber_flatgradients_72dpi_RGB_transparent

TAKING A CLOSER LOOK AT JOBBER FEATURES

Let's take a peek under the hood at the Jobber application, and review the features found there that can help simplify and streamline your service business...

Scheduling - Whiteboards and Google Calendar can only take you so far. Speed up your scheduling with Jobber’s map view by assigning jobs to employees using the smartest route. Our job scheduling wizard can easily create complicated recurring job schedules. Jobber's drag-and-drop calendar covers all scheduling scenarios such as month, week, and daily views. Includes:

  • Job scheduling wizard
  • Ability to view map routing
  • Drag and drop calendar
  • Route optimization and website integration are available as add-ons

CRM - All of your client’s past jobs, quotes, invoices, and payments are easily searchable. Access the information anywhere with iOS and Android Apps. Capabilities include:

  • E-mail client reminders
  • Client history and search
  • Quoting
  • Custom fields and tags
  • Texting client reminders (additional fee applies)

EVEN MORE JOBBER FEATURES...

Team Management - Assign tasks and jobs to your employees and keep up-to-date on their progress with the Jobber Field app. Employees can track their time, add notes and attachments to visits, and Jobber can automatically create GPS waypoints throughout their day Capabilities include:

  • Tasks and time-tracking
  • GPS tracking
  • Team assignments
  • Text message of arrival notifications (additional fee applies)

Easy invoicing and payments

  • Sync with QuickBooks Online or Xero (additional fees apply for accounting sync)
  • Batch invoicing
  • Expense tracking and E-Payments from customers (additional fees apply)

 

GET YOUR FREE TRIAL AND A $75 CREDIT

Jobber is rated at 4.5 starts out of 5 in the Intuit App Center - feel free to explore what others have said about it and how it has helped their business.

Jobber offers a completely free trial of their software, and no credit card is required. Use my link to sign up for your free trial, and you'll also receive a $75 credit toward your paid service.

Are you currently using Jobber for your service business? Feel free to add your comments to the conversation in the box below!

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