187 posts categorized "QuickBooks for Distributors"

Stop Inventory Balances from Going Negative with QuickBooks Enterprise

Have you been wishing that QuickBooks would add a feature that would stop your inventory on-hand balances from going negative?

Your wishes have been granted!

Learn more about how the Enterprise edition (2015 and newer!) stops this annoyance from occurring...

In case you didn't know it, by having inventory go negative in QuickBooks, it is known to cause all sorts of issues and concerns with the average cost of items getting totally whacked out as well. My friends over at the Intuitive Accountant have a great article that discusses the impact of negative on hand on QuickBooks average cost.

ADDTIONAL RESOURCES

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See What's New in QuickBooks Desktop Enterprise 2017 - Part 1

If you're interested in taking a quick peek at the new features and functionality that have been baked into the 2017 edition of QuickBooks Desktop Enterprise, the video below will get you started:

ADDITIONAL RESOURCES ON QUICKBOOKS ENTERPRISE:

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A Simple Way to Sell Products or Services on Your Existing Web Site with Shopify

Trying to find a new revenue stream for your business?

Looking to sell products or services from your web site?

Does the thought of "adding e-commerce functionality" to your web site give you a headache and keep you from moving forward?

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CONSIDER THE SHOPIFY BUY BUTTON

Here's the good news...

Selling products or services on your existing web site doesn't require an IT specialist or an expensive web designer.

In fact, all you need is a Shopify Buy Button.

HOW THE BUY BUTTON WORKS WITH SHOPIFY

As easy as 1-2-3...

Step 1 - Decide which products or services you want to sell on your web site

Step 2 - Grab the "embed code" that Shopify automatically creates for you to present them exactly as you want. Customize the colors to match your existing site

Step 3 - Copy and paste the code into your web site

This adds a mobile friendly and secure shopping experience to your site. All the power of Shopify in a single button.

BEYOND THE BUY BUTTON...

Adding the Buy button opens the door to a complete suite of tools that Shopify also offers their customers, including:

  • Integration with QuickBooks desktop (via Webgility) or directly into QuickBooks Online
  • Easy order tracking - notifications of orders received via e-mail or mobile
  • Shipping integration with all major carriers if desired
  • Analytics tools - assess sales and other metrics via the handy dashboard
  • Fully mobile - you can easily run the business from your phone or tablet

THE BUY BUTTON WON'T BREAK THE BANK

Adding the Shopify Buy Button to your existing web site runs just $9 per month. Other Shopify plans are also available to allow you to build your own online store and add even more features if desired - those start at $29 per month.

Shopify offers a free 14 day trial, with no credit card required so you can see for yourself how the Buy button and other features might work for you.

ADDITIONAL RESOURCES

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Tired of the Hassle in Using the Accountants' Copy Feature of QuickBooks?

This post was shared by Chris Wise from CoralTree, the makers of Qbox...thanks Chris!

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Trying to find a better way of getting QuickBooks information to your accountant (or if you're an accountant, to get information from your client)?

Many accountants and small businesses become exceptionally frustrated when trying to share QuickBooks files using the Accountants Copy.  To avoid the frustration related to the reduced functions of this type of file, you can use a resource like Qbox.  Qbox is one of the fastest growing QuickBooks desktop file sharing/collaboration resources available due to its security, simplicity, affordability, and high level of customer support. 

QBox Flowchart

If you are looking for a way to share a QuickBooks desktop file with a client or shared user in a remote location, Qbox provides an effective solution.  Unlike other traditional file sharing options, Qbox has unique controls that prevent the creation of conflicted copies and file corruption.

Accountants and small businesses appreciate that each Qbox user has their own local copy of the QuickBooks file and experience the performance of their local environment when entering transactions.

As an accountant or bookkeeper, you can access all of your clients from one simplified access point called the Qbox Explorer.  You work on your client’s files at any time regardless of whether or not your client’s computer is turned on. 

Screen shot of the Qbox Explorer:

QBox Console

Using Qbox, your files are always backed up in the cloud and available to download should anything happen to a user’s computer.  Additionally, Qbox keeps 20 copies (versions) of files in the cloud at all times so in the event of a corrupted file, a user can “roll back” to their preferred instance of the file. 

If you are frustrated with the limited capabilities of an Accountants Copy, using Qbox, you always have access to the working QuickBooks file. All of the Desktop functions are available to a Qbox user and you can print and/or back up locally if you so choose. 

Click here to learn more about Qbox and start your free 30-day trial today...

 

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Automatically Create Purchase Orders in QuickBooks Enterprise

QuickBooks Enterprise provides the functionality to automatically create purchase orders to your vendors with just a couple mouse clicks.

My video will show you just how it works:

ADDITIONAL RESOURCES:

 

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Direct Store Delivery Software (DSD) - The LaceUp Solution

DIRECT STORE DELIVERY SOFTWARE

According to Wikipedia, Direct Store Delivery (DSD) is a business process that manufacturers use to both sell and distribute goods directly to point of sales (PoS) or point of consumption (PoC) including additional product and market related services such as merchandising, information gathering, or equipment service and bypassing any retailer or wholesaler logistics.

Within the DSD framework, small businesses find themselves needing to manage their truck inventories (multi-location tracking in the QuickBooks world) as well as track the sales and accounting that occur on those trucks on a daily basis.

I was recently introduced to the folks at LaceUp, a solution dedicated to the DSD business model, and wanted to share some insights about them with you as provided by Mickey Hernandez, the CEO of LaceUp...

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INTRODUCING LaceUp: Direct Store Delivery (DSD) Software & Route Accounting for QuickBooks

LaceUp Solutions is an affordable direct store delivery application for wholesale and distributors that ties into QuickBooks desktop versions (Pro, Premier and Enterprise), and QuickBooks Online.

With LaceUp you can automate your day to day deliveries and manage the inventory on your trucks. Never waste time again manually keying in data to QuickBooks, and eliminate expensive employee tasks that reduce productivity and create costly errors

Truck Inventory Tracking

On a daily basis the inventory levels on your trucks fluctuate. Inventory is sold, products get credited, and orders get returned. With LaceUp you can track each unit of product that goes on and off your truck to minimize theft and increase sales efficiency for each route. Truck inventory tracking offers many features to allow you to manage your route efficiently:

  • Inventory levels decrease when customers get invoiced
  • Inventory levels increase with voids and returns
  • Track credits from the customer all the way to the warehouse
  • Transfer inventory mid-day on to the truck or off the truck
  • Associate specific lot numbers to invoices and customers

Additional Features of LaceUp

  • Route Sales Interface

On each route there are opportunities to increase sales and minimize credits. LaceUp offers your route drivers a customizable invoice template based on previous sales history for each customer. This ensures that your driver always sells the right products and quantities while avoiding the sale of products that would otherwise become stale.

  • Order Entry

Before the first delivery is ever made, each distributor has a team of sales reps opening new accounts and capturing sales orders. With LaceUp, sales reps can use the sales interface to key in orders in seconds. From any Android or iOS device, sales reps can view real time pricing and inventory. Moreover, the company can set up special offers for sales reps to facilitate the sale of products during holidays or stagnant selling seasons.

  • Mobile Invoicing and Printing

Offers distribution companies of all sizes next generation technology on the iPhone and Android that enables your sales reps to create, print and send invoices to your customers on the go. Capture signatures at the point of delivery and use Bluetooth for mobile printing of proof of deliveries.

  • DEX EDI

LaceUp is the first DSD software that enables QuickBooks distributors to DEX with retailers. DEX is a method of EDI used by the direct store delivery industry to transmit invoices digitally into a retailer’s computer system. This enables the retailer’s receiver to accept an invoice without having to key in the invoice into their system, thus avoiding costly data entry and errors. Route drivers who use DEX EDI get in and out of stops an average of 30 minutes faster.

A free trial of LaceUp is available for a "try before you buy" approach to solving the route accounting and truck inventory management needs of your DSD business.

 

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QuickBooks Enterprise Desktop 2017 - Everything You Need to Know

Considering an upgrade from QuickBooks Pro or Premier into QuickBooks Enterprise?

Thinking about upgrading from an older version of QuickBooks Enterprise into QuickBooks Enterprise 2017?

If so, the resources you need to make your decision (and of course, get a 20% lifetime discount on QuickBooks Enterprise!) can be found in my comprehensive QuickBooks Enterprise resource center.

QUICKBOOKS ENTERPRISE TIPS, RESOURCES, DISCOUNTS AND FAQ:

Being a QuickBooks Enterprise reseller since the program began in 2004, I have had the opportunity to talk with hundreds of businesses that are considering Enterprise and taken care of their orders when they were ready to move ahead with a purchase.

From those conversations, I have compiled an entire library of FREE resources for you, all in one place (click the graphic below to take you there immediately).

QBES Resource Center
WHAT YOU'LL FIND IN MY QUICKBOOKS ENTERPRISE RESOURCE CENTER...

Within my resource center, take advantage of the following helpful information - all for FREE:

  • How to get a 20% discount EACH year on your QuickBooks Enterprise subscription
  • How to download a free, 30 day trial of QuickBooks Enterprise
  • FAQ about the QuickBooks Enterprise subscription model
  • My QuickBooks Enterprise Buyers Guide
  • My QuickBooks and Advanced Inventory Guide

In addition to the above resources, you'll also find:

  • What's new in QuickBooks Enterprise?
  • Key Differences in QuickBooks Pro, Premier and Enterprise (my most popular download of all time)
  • Differences in user security in QuickBooks Enterprise and Pro/Premier
  • FAQ About Upgrading QuickBooks
  • Remote access options for QuickBooks
  • Understanding a potential move from other software into QuickBooks Enterprise

WHEN IT COMES TIME TO PURCHASE QUICKBOOKS ENTERPRISE...

Buy it from me, of course! (did I mention I can get you a 20% lifetime discount on your Enterprise subscription?)

Even better, when you purchase from me, you'll get everything that is offered via the big name.

PLUS, as a reseller, I will throw in these bonus goodies described in my QuickBooks Enterprise Buyers Guide!


ADDITIONAL QUESTIONS ABOUT ENTERPRISE NOT COVERED ABOVE?

Please contact me, and we'll figure them out....

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Pending Credit Memos for Returned Materials (RMA) in QuickBooks

Since QuickBooks doesn't have any type of "returns module" to handle customer returns or RMAs (returned material authorizations), here is a way your business could track those pesky returns...

CONSIDER THE PENDING CREDIT MEMO

Let's say you get a call today from a customer that needs to return a defective product, but you don't want to issue the credit to them until the product is received and cleared for refund.

You'd click on Customers > Create Credit Memos/Refunds to open up the Credit Memo form. Complete the form as needed to reflect the customer, item(s) being returned, etc.

BEFORE you save this credit memo, click Edit > Mark Credit Memo as Pending, and you'll see something like this (note the Pending stamp that has been added):

Pending Credit Memo

Once this credit memo has been saved, it becomes a tracking document that sits open while you await the arrival of the returned products.

Since it has been tagged with the "Pending" status, this transaction does NOT post to the customer account or the ledger in QuickBooks (so that is why it also says "non-posting" in the example above.

Bonus - you could even send this document to your customer as their "authorization" to return the products!

VIEWING A PENDING CREDIT MEMO REPORT FOR TRACKING RETURNS

Now that you have the pending credit out there, you may want to see a report of all open/pending credits that have been issued.

Here's how to get one - click Reports > Sales > Pending Sales. You will see something like this:

Pending Sales Report

Now you can quickly and easily see all open/pending credits. Remember, you can hover over any listing in this report, and you can easily double-click directly on that listing to take you directly into the actual credit memo.

ONCE THE PRODUCTS ARE RECEIVED

After you have received the product from the customer and cleared it for credit, simply return to that particular pending credit memo, click Edit > Mark Credit Memo as Final.

This step will remove the pending stamp as shown above, and once you save it, there will be a live credit memo that has posted to the customers account and QuickBooks ledger!

HOW ARE YOU TRACKING RETURNS TODAY?

I'd love to know how your business is handling customer returns. Please drop me a line and let me know!

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Procurify: Online Purchasing Management for QuickBooks

Has your business outgrown the purchasing module found within QuickBooks desktop software?

Looking for ways to streamline the purchasing process?

Need to add an approval process to your purchasing management? (not found in QuickBooks!)

Have people in different locations and all they need is access to purchasing (and not the entire QuickBooks package)?

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INTRODUCING PROCURIFY

Procurify is an add-on application to the desktop versions of QuickBooks (Pro, Premier and Enterprise). By "add-on", I mean it is a separate piece of software that connects to QuickBooks and syncs information between the two programs.

It can bring a lot of functionality to your business that is not found within the basic purchase order module of QuickBooks.

Here is the suggested Procurify workflow...

  1. Request - electronically submit new purchase requests using your web browser or mobile device (notice - this doesn't have any mention of the staff person needing access to QuickBooks?)

  2. Approve - create automated approval routing based on your business needs. Establish direct lines of communication between the right people.

  3. Create the PO - Procurify automatically tracks, manages and organizes your purchase orders in one place. Instantly deliver approved requests for PO creation.

  4. Receive the items - intuitive and easy to understand interface lets you accurately document received items through your web browser or mobile device. 

  5. Set up to pay your vendor - enable complete transparency throughout your purchase order workflow. Keep on top of payments and eliminate duplicate or unnecessary spending.


EMPOWERING YOUR STAFF

Procurify helps simplify operations across all the functional areas of your business:

  • Buyers - funnel all of your purchase requests from all locations into a single, easily managed bucket. We facilitate the internal back-and-forth communication, allowing requesters to check the status of their orders at any time. Improve supplier relationships and standardize the goods you buy.

  • Operations - get through purchase approvals faster. Reduce the amount of bottlenecks and improve efficiency for your operations. Define and structure each role within your organization’s purchasing process with complete clarity.

  • Finance - establish and easily ensure enforcement of controls and policies (IE. use purchase orders, ensure approvals, three way matches), while not increasing your headcount. Empower people to stay accountable to their budget, by giving them real time information instead of monthly reports. (Visibility into spending in real time)

  • IT - Gain full adoption organization wide by implementing tools which are easy to learn and fun to use. Procurify worries about the infrastructure and security and reduces the load on your team and it integrates with select tools, and seamlessly passes data between them.

ADDITIONAL RESOURCES

Be sure to tap into all of these additional resources that are available to learn more about Procurify and how it can benefit your business or organization.

NEED HELP TYING IT ALL TOGETHER?

My consulting practice specializes in helping businesses retain their investment in QuickBooks as their core accounting package, while extending the features and functionality through various add-on packages. Tap into my 30+ years of accounting, finance, inventory, and QuickBooks experience.

If you would like to discuss Procurify or other QuickBooks add-ons in more detail, please contact me.

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QuickBooks Inventory Webinars on: Advanced Inventory and Assemblies/Bills of Material/WIP

Please join me for the following webinars to help you get a better handle on tracking
inventory in QuickBooks:

 

 

Please note that each of these webinars have special early-bird discounts that will
enable you to save on the registration.

Hope to see you there!

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