« June 2014 | Main | August 2014 »

5 posts from July 2014

EXACT Online - Manufacturing and Distribution Add-on Software for QuickBooks

Even though the "manufacturing and wholesale edition" of QuickBooks has been around for a number of years, many businesses need more functionality than it offers.

Enter...

Exact Online add-on software for QuickBooks.

TWO FLAVORS TO BE EXACT

Exact Online is a cloud-based solution that is offered via two different packages:

Within each of these editions, there is a regular and an advanced version.

When I say that it is a cloud-based solution, I mean that your business does not have to worry about installing the software or keeping servers and IT staff in place to run it. You simply log into a web site from wherever you are and have 24/7 access to your information.

MORE FUNCTIONALITY FOR MANUFACTURERS

The manufacturing edition of Exact Online brings a number of different features and functionality not found in the manufacturing edition of QuickBooks, including:

  • A fully integrated CRM module that allows you to track leads and opportunities and turn them into active customers quickly and easily
  • A very robust dashboard that allows instant visibility into critical areas such as: shop capacity, top 10 orders in process, value of shop orders for next 6 weeks and more.
  • Detailed "shop order card" that provides instant access to: routings, purchase and issuance of materials, purchase of subcontract items, time entry and more
  • Of course, there is full integration with QuickBooks as well (desktop and online edition) so you avoid double data entry - always a good thing!

In the weeks ahead, I'll be posting insights about the advanced functionality for distribution businesses as well.

MINIMAL UP FRONT INVESTMENT

Unlike the traditional "boxed software" that is installed locally and is purchased in one lump sum, Exact Online uses the pay-as-you-go model. You simply pay a base monthly fee for access to the software and then a small per-user charge each month.

For businesses that don't like to get locked into long-term contracts, Exact Online is definitely an option to consider.

In addition, you don't have to worry about the "upgrade cycle" for your software - you're logging into the most current version each business day.

WANT MORE INFORMATION ON EXACT ONLINE?

As a certified partner, I am here to help you get the information you need.

Contact me if you are looking for a more advanced solution for your manufacturing business than you currently have with QuickBooks.

Watch this blog for more posts and detailed insights about Exact Online software for QuickBooks...

Exact Online Contact Button
RELATED POSTS:

 

_________________________________________________________________________________________________________


Adding a Subtotal to QuickBooks Invoices, Sales Orders, Estimates or Purchase Orders

Wouldn't it be nice to have the ability to include a subtotal in a QuickBooks estimate, sales order, invoice or purchase order when needed?

This capability exists within QuickBooks - you just need a little setup work to make it happen.

EXAMPLE: SHOWING SUBTOTALS ON AN INVOICE

Here is a sample invoice screen that shows you how this can work within QuickBooks:

Note: I have purposely skipped a line between the line items and subtotal in the sample above for easy viewing. You don't have to skip a line.

See how the insertion of the subtotal adds up the lines directly above it, but nothing above the previous subtotal line?

Pretty cool, huh?

HOW TO MAKE A SUBTOTAL WORK

It's actually pretty easy. Click Lists > Item List. Click the Item button at the bottom of the screen, then click New.

In the drop-down list that appears (where you see service, non-inventory part, etc.), select Subtotal, give it a name, and click OK.

From there, simply select this new item whenever you need it, and QuickBooks will automatically take care of the calculation for you...

MORE QUICKBOOKS TIPS...

______________________________________________________________________

_________________________________________________________________________________________________________


Can I Reprint a Bank Reconciliation Report in QuickBooks?

Yes, it is possible to reprint a bank reconciliation in QuickBooks.

But, the question of how far back you can go to retrieve them is a function of the version of QuickBooks you are using (i.e. Pro, Premier, Enterprise).

To retrieve a list of previous bank reconciliations, follow these steps:

  • Click Banking > Reconcile
  • Click the "Locate Discrepancies" button that appears on in the lower left corner of the screen.
  • Click the "Previous Reports" button on the next screen

Then, depending on the version of QuickBooks in use, you should see at least one, if not many, entries on the screen that appears next:

Reprint Bank Rec

I believe the Pro version of QuickBooks allows access to just one previous bank reconciliation, while the Premier and Enterprise versions allow for significantly more (the QuickBooks support site says 120 prior reconciliations).

RELATED INFORMATION

________________________________________________________________

_________________________________________________________________________________________________________


Don't Like the Big Bar Down the Left Side of Your QuickBooks Screen?

If you have upgraded to any version of QuickBooks 2013 or QuickBooks 2014, the first thing you see when you access your information is that you now have this big icon bar down the left hand side of your screen.

I know - you didn't ask for it to be put there. QuickBooks did it all by itself during the upgrade of your data.

Good news if you want to put it back across the top of your screen...

My video shows you how to quickly tackle this task - enjoy!

 

OTHER QUICKBOOKS RESOURCES:

______________________________________________________________________

_________________________________________________________________________________________________________


And You Thought the Three Year Support Cycle for QuickBooks was Painful

Will there be a flood of businesses converting from Sage 50 (formerly known as Peachtree) to QuickBooks in the weeks ahead?

Seems like that may be the case based on some buzz I'm seeing.

Apparently, users of Sage 50 are getting some nasty surprises about changes to their support plans as outlined in these blog posts:

NOTE: Here is the official word from the Sage web site.

WHAT'S THE BIG DEAL? (YIKES! IT IS A BIG DEAL!)

In studying the details provided by these businesses, it appears that Sage has decided to only support the current year of their software. So, it looks like businesses using any version of Sage 50 prior to the new 2015 edition are in a big bind, as they won't have access to services such as payroll and credit card processing as of July 31, 2014 without purchasing an upgrade.

And you thought the Intuit three year support program was troubling!

COULD THIS SAME THING HAPPEN WITH QUICKBOOKS?

It will be quite interesting to see how this plays out in the world of QuickBooks in the months ahead.

Based on what I'm reading here, the push is on to try and get more businesses into a monthly payment cycle for their support and even for their software (see QuickBooks Online for a perfect example).

What are your thoughts on this? What would you do if Intuit adopted a policy like this in the future?

Feel free to share your comments in the box below - thanks!

______________________________________________________________________

 

_________________________________________________________________________________________________________