If you use QuickBooks on a server, be aware of a potential problem that may be lurking just below the surface unless specific action is taken.
In many cases, a business sets up their server and has their internal or external IT group put some type of backup plan in place (i.e. external hard drives, Carbonite or other online backup service, etc.). This is a good thing for sure.
However, QuickBooks needs some additional attention when it comes to backups to ensure optimum performance every day.
Attached to each QuickBooks data file is a file known as a "TLG" file (short for Transaction Log File). You'll see this demonstrated in the screen shot below:
Without getting too technical, this file just sits in the background and provides some additional insurance just in case a problem arises with your QuickBooks data.
The problem is this - the TLG file size just keeps growing and growing unless specific action is taken. That can lead to very poor performance of your QuickBooks, slow response times, and other bad behavior.
AN EASY FIX
In order to keep this TLG file size under control, all you have to do is - put QuickBooks in single user mode, click File > Create Backup, and make sure you have the verification option set to "complete verification" as shown in the screen shot below:
If you make plans to run what I call this "internal backup" on a monthly basis (this is in addition to any other backup plans your IT group has in place!), you will ensure that your TLG file doesn't get too big for itself and help keep your QuickBooks file in top operating shape.