Can QuickBooks track employee time?
Indeed, it can.
It can also track time for vendors and subcontractors if you want it to.
TURN ON THE TIME TRACKING PREFERENCE
If you do not see an icon like this on your home screen (lower left portion):
it will first be necessary to turn on the time tracking preference within QuickBooks.
That is very easy to do. Just click Edit (in the menu bar) > Preferences > Time and Expenses > Company Preferences. Select "yes" to the "do you track time question" and set the first day of your week.
TIME TRACKING OPTIONS
Once you turn on time tracking in QuickBooks, you have the ability to track it by using either:
- A weekly timesheet
- A timer
The weekly timesheet looks like the example shown below (click the image for a larger view):
Within the timesheet screen, you can tag time by employee or vendor/subcontractor to a customer/job, reference the item/service used, and also keep notes about the time that is being recorded.
If you have your timesheets connected to the QuickBooks payroll service, you can easily move the time into the payroll processing module and create paychecks.
In addition, you can pull the time that has been posted into the timesheets into customer invoices by ensuring the "billable" box is checked.
The QuickBooks Timer screen looks like this:
Just like the timesheet, you can tag time by employee or vendor/subcontractor to a customer/job, reference the item/service used, and also keep notes about the time that is being recorded. The timer provides start/stop capabilities and is designed to capture one event at a time, while the timesheet will capture an entire weeks' worth of entries.
You can use any combination of timesheet and timer options that work for your business. You're not limited to using just one or the other method.
TIME TRACKING OPTION FOR MOBILE EMPLOYEES
The above timer and timesheet tools within QuickBooks work just fine if everyone is local and can access QuickBooks in the office.
However, if that scenario doesn't quite fit your operations, you should consider web-based time and expense tracking software that integrates with QuickBooks. This approach also helps you avoid having to purchase a QuickBooks license just to allow your employees to track their time via the weekly timesheet option.
For example, take a test drive of ClickTime to see just how easy it can be to have your employees track their time and expenses while out of the office and have that information download quickly and easily into your QuickBooks company data. No double-data entry needed.
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