Why hand write every purchase order that your business creates each day when it is so easy to automate the purchase order process in QuickBooks?
If you stop and calculate how much time and energy is being spent in your manual purchase order process, you'll probably be unpleasantly surprised at just how much time is wasted.
QuickBooks allows you to simplify this entire process by:
Creating a purchase order with just a few mouse clicks - the purchase order can contain as few or as many line items as necessary
If you have a separate receiving department, the purchase order can easily be received by them. If the purchase order contained items for inventory, this receiving process will update your inventory in real-time. Once the items are received, the bill payable to your vendor can be entered when it comes in later.
- If your business doesn't have a separate receiving department, no problem. You can choose to receive the items and enter the bill from your vendor at the same time.
- Even better, there is no rekeying of information - it is automatically copied to the receiving screen or the bill entry screen. The only changes you need to make are to quantities or costs. A lot fewer keystrokes!
The following video gives you a very brief visual look at how the purchase order process in your business can be simplified in QuickBooks - take a peek now:
Other tips in the Streamline Your Accounting Series:
Scott Gregory is a specialist with QuickBooks Pro, Premier and Enterprise. He also provides part-time controller services to small businesses. With over 25 years of experience, he understands "the accounting side ofQuickBooks" and the "QuickBooks side of accounting". Contact Scott at Bottom Line Accounting Solutions.