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6 posts from November 2008

Multiple Shipping Addresses in QuickBooks

QuickBooks can easily handle your need for multiple customer shipping addresses.

You always have the standard QuickBooks ship to address field in any customer account:

Multiple Ship To Shot 1 

If you click the drop down arrow in the Ship To window above, you have the option to "Add New" (this is the same as clicking the "New" button directly below the Ship To box. Once you do that, you get a window that looks like this:

Multiple Ship To Shot 2 

Note that in the "Address Name" box above, you can really type in any description that helps you understand what this shipping address is tied to - examples: Cleveland Warehouse, Columbus Plant, etc.

Once you complete the rest of the details in this "Add Ship To" box, you click OK, and you now have an alternate ship to address. Continue this process for all the alternate shipping addresses you would like to track, and then you can easily choose them when invoicing:

Multiple Ship To Shot 3   


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The Profit and Loss Report in QuickBooks

If you attend a baseball game, they have a scoreboard, don’t they? Same goes for football and golf, right?

 

Does your business have a scoring system? If not, it needs one…badly.

 

The good news is that your scoring system is already built into your accounting software. Your scorecard is called the Income Statement (also known as the Profit and Loss Statement). Regardless of what you call it, this report gives you the inside story on your hits and misses, home runs and errors.

The basic components of an Income Statement are:

  • Revenues - a summary in dollars of the products or services you sold

  • Expenses - a summary in dollars of the checks written and bills paid

  • Cost of Goods Sold - a special type of expense account for those businesses that carry inventory

The Income Statement can be run for any given time period. Ideally, you’ll have one for each month of operations. To make the report even more meaningful, you can compare the current month results to those of the prior month or even the same month last year.

 

The bottom of the Income Statement tells you right where you stand by identifying either a net profit or net loss. Net profit means that your revenues were higher than your expenses (a good thing!). Net loss means your expenses were higher than your revenue (a bad thing).

 

While accounting software makes it easy to generate the Income Statement, it is critical to ensure the data on the report is accurate. Breakdowns in your accounting system can very easily distort the results of this report and lead to bad or misinformed decisions about your business.

 

It is essential to have confidence in your accounting system so that the scorecard you see each month is an accurate reflection of your activities. In golf, you are penalized for keeping the wrong score. In business, the penalties can be far worse.


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Sorting Data in QuickBooks Bank Reconciliation

After a long wait, your requests have been heard!

In the 2009 QuickBooks product line, you now have the ability to sort the data in the various columns of the bank (or credit card) reconciliation screen - click the screen shot below for a larger view of the screen:

QB 2009 Bank Rec 

Remember - you can double-click on any transaction listed in the reconciliation window to instantly view more details about it.

FIND THIS TIP HELPFUL? This is just one nugget of knowledge that Scott Gregory, QuickBooks Expert can bring to your business. Contact Scott todayand put a game plan in place to help your business boost your QuickBooks knowledge and your bottom line.

Save up to 20% on QuickBooks 2009 software.

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Print Shipping Labels in QuickBooks

Many businesses have asked me if QuickBooks can print a shipping label for them quickly and easily - the good news is that it can! You just need to know the right place to look for that functionality.

When creating an invoice, click the black arrow next to the Print button at the top of the screen, and it will look like this:

Print Shipping Label 

Just click on the "Print Shipping Label" option, and your label is ready to go!

FIND THIS TIP HELPFUL? This is just one nugget of knowledge that Scott Gregory, QuickBooks Expert can bring to your business. Contact Scott today and put a game plan in place to help your business boost your QuickBooks knowledge and your bottom line.

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QuickBooks Enterprise 2009: Does Not Run on Windows 2000 Server

In the event you are planning an upgrade to the 2009 version of QuickBooks Enterprise, make sure to take some time and review the "tech specs" that call out the hardware and software requirements to run this version.

One key issue is this - Enterprise 2009 will not run on Windows 2000 Server machines. If you are in a server environment, you will need at least Windows Server 2003, Small Business Server 2003 or Windows Server 2008. If you are using Windows Server 2008, be aware that Terminal Services for remote access is not supported by the QuickBooks Enterprise support team.

For a complete listing of the "tech specs" for QuickBooks Enterprise, please visit their product page and click on the "Technical" tab.

For more insight and a free whitepaper - "10 Key Benefits of Enterprise Solutions + What's New in 2009", visit my web site.

FIND THIS TIP HELPFUL? This is just one nugget of knowledge that Scott Gregory, QuickBooks Expert can bring to your business. Contact Scott today and put a game plan in place to help your business boost your QuickBooks knowledge and your bottom line.

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Improved Find Feature in QuickBooks 2009 - May be New to You!

Within your Customer Center, Vendor Center and Item list in QuickBooks 2009 (all versions Pro and higher), you now have the ability to find information very quickly about entries in the list (this feature has existed in older versions, it was just not easy to find).

New Find Option in 2009 

As an example, I opened the sample company data file, and used this new Find box to locate all customers with the word "Cypress" in their customer record. QuickBooks then quickly scans the customer list and cuts the list down to size by only displaying those files that match:

New Find Option in 2009 - Filtered List 

This tool is a great way to find things fast in QuickBooks!

FIND THIS TIP HELPFUL? This is just one nugget of knowledge that Scott Gregory, QuickBooks Expert can bring to your business. Contact Scott today and put a game plan in place to help your business boost your QuickBooks knowledge and your bottom line.

Save 20% on QuickBooks software today!

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